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Encryptics Privacy Policy

Introduction

Thank you for choosing Encryptics.

At Encryptics, we aim to provide you with the highest level of security and the best experience possible. We respect the privacy rights of users and recognize the importance of protecting data collected about you. This Privacy Policy (“Policy”) explains in further detail, how data is collected, used and disclosed by Encryptics, LLC (“Encryptics”). It applies to data we collect when you use or access our products, services, applications or mobile websites (collectively, the “Encryptics Services”) or when you otherwise interact with us.

If you use Encryptics Services as part of an entity or organization that has an agreement with Encryptics (like your employer or a university), the terms of that organization’s contract for the Encryptics Services may restrict our collection or use of your data more than what is described in this Policy.

Your Choices Rights and Preferences

You may be aware that a new European Union law, called the General Data Protection Regulation or “GDPR” gives certain rights to individuals in relation to their personal data. If you are located in the European Economic Area (EEA), these rights may include:

  • Right of Access – the right to access the personal data we process about you;
  • Right to Rectification – the right to request that we amend or update your personal data where it is inaccurate or incomplete;
  • Right to Erasure – the right to request that we delete your personal data;
  • Right to Restrict – the right to request that we temporarily or permanently stop processing all or some of your personal data, to the extent permitted by law;
  • Right to Object – the right, at any time, to object to any processing of your Personal Data carried out on the basis of our legitimate interests (right to object).Where we process your Personal Data for direct marketing purposes or share it with third parties for their own direct marketing purposes, you can exercise your right to object at any time to such processing without having to provide any specific reason for such objection.
  • Right to Data Portability – the right to request transferring your personal data to another controller, to the extent possible; and
  • Right not to be subject to Automated Decision-making – the right to not be subject to a decision based solely on automated decision making, including profiling, where the decision would produce legal effects. Automated Decision- Making currently does not take place on our websites or in our services.How to exercise your rightsTo exercise your rights, please contact us by using the information in the “Contacting us” section, below. We try to respond to all legitimate requests within one month and will contact you if we need additional information from you in order to honor your request.Account InformationYou may update, correct or delete information about you at any time by logging into your online account and modifying your information or by emailing us at support@encryptics.com. If you wish to deactivate your account, please email us at support@encryptics.com.

Your rights relating to customer data

As described, we may also process Personal Data submitted by or for a customer of our products and services. To this end, if not stated otherwise in this Privacy Policy or in a separate disclosure, we process such Personal Data in the role of a mere processor on behalf of a customer (and/or its affiliates) who is the responsible controller of the Personal Data concerned. We are not responsible for and have no control over the privacy and data security practices of our customers, which may differ from those set forth in this Privacy Policy. If your data has been submitted to us by or on behalf an Encryptics customer and you wish to exercise any rights you may have under applicable data protection laws, please inquire with the applicable customer directly.

Promotional and Newsletter Communications

You may opt out of receiving promotional and newsletter emails from Encryptics by following the opt-out instructions provided in those emails. You may also opt-out of receiving promotional emails and other promotional communications from us at any time by emailing support@encryptics.com with your specific request.

If you opt out, we may still send you non-promotional communications, such as security alerts and notices related to your access to or use of the Encryptics Services or those about your online account or our ongoing business relations.

California Residents

Under California law, California Residents who have an established business relationship with Encryptics may choose to opt out of Encryptics disclosure of personal information about them to third parties for direct marketing purposes. If you choose to opt-out at any time, email support@encryptics.com.

What personal data do we collect from you?

ENCRYPTICS DOES NOT CAPTURE OR ACCESS THE ACTUAL CONTENT YOU ARE CHOOSING TO ENCRYPT AND DECRYPT.

The tables below outline the categories of personal data we collect and use:

Personal Data You Provide to Us When You Sign Up

Categories of personal data

Description of category

Account Registration Data The types of personal data we may collect directly from you include:

·       Name;

·       Username;

·       Email address;

·       Address;

·       Phone number;

·       Information about your data encryption preferences

Personal Data We Collect Automatically When You Use the Encryptics Services

Categories of personal data

Description of category

Encryptics Service Usage Data The types of personal data we may collect from you during services provided may include:

·       Information about the type of product you use

·       Date and times that services are used

·       Technical Data which may include your access times, browser type and language, Internet Service Provider (“ISP”), the web pages that you visit, the Metadata you use and the URL of the Web page you visited before navigating to the Encryptics Services.

·       Your Internet Protocol (“IP”) address for the purposes of validating your location

·       Device Information, if you access the Encryptics Services from a mobile device, we collect data about the device, including the hardware model, operating system and version, unique device identifiers, mobile network information (as allowed by the mobile network) or platform data (as allowed by the specific platform type).

·       We may also store metadata on the files or other data that you provide to the Encryptics Services (“Metadata”) in order to be able to provide you with the features and functionality of the Encryptics Service.

 

Further details about the data collected by cookies can be found in our Cookie Policy.

Personal Data Collected with your Permission that Enables us to Provide Additional Features

Categories of personal data

Description of category

Voluntary Additional Data In addition to the data we collect to provide you with the Services (outlined above), you also have the option to give us your consent to collect additional personal data from you to provide you with features/functionality that will enhance your experience.
Contests, Surveys and Sweepstakes Data This personal data is used to allow you to sign up and participate in contests, surveys, sweepstakes and other types of promotions. The exact personal data collected will vary depending on the promotion. Data may include:

·       Name;

·       Username;

·       Email address

Online Community Data If you register for an online community that we host, we may ask you to provide a username, photo and/or biographical information, such as your occupation, social media profiles, company name and areas of expertise. We will never scan or import your photo library or camera roll.
Payment Data We may collect such personal data during a trial subscription or throughout the purchasing process. The exact personal data collected will vary depending on the payment method but will include information such as:

·       Name;

·       Phone number;

·       Email

·       Payment details

·       Details of your transaction history

Social Media Site data This is personal data that is provided by you when you communicate with us via third-party social media sites or otherwise communicate with us.

 Personal Data Collected from Other Sources

Categories of personal data

Description of category

Third Party Data   We may also obtain data from third parties and combine that with data we collect through the Encryptics Services.

For example, we may have access to certain data from a third-party social media service if you create or log into your online account through the service or otherwise provide us with access to data from the service.

Any access that we may have to such data from a third-party social media service is in accordance with the authorization procedures determined by the social media service.

What We Use your Personal Data For?

When you interact with the Encryptics Services we use a variety of technologies to process data. In some instances, that data may be personal data. The table below provides reasons for why we process your personal data and the associated legal basis we rely upon to process this data. The associated categories were identified in earlier sections. We may use the personal data we collect about you for a variety of purposes, including to:

Description of why Encryptics processes your personal data (‘purpose processing’)

Categories of personal data

Legal Basis for the processing purposes

We process your Personal Data to perform our contract with you for the use of Encryptics services. Instances where we have not entered into a contract with you, we base the processing of your Personal Data on our legitimate interest to provide you with the necessary functionality required during your use of our websites and services. Account Registration Data,

Encryptics Service Usage Data

Performance of a Contract or

Legitimate Interest

To improve your experience with Encryptics Services, for example by enabling you to communicate, collaborate, and share files with designated users.

We may process device and usage which in some cases may be associated with your personal data, in order to analyze trends and improve the user experience.

Encryptics Service Usage Data,

Voluntary Additional Data

Legitimate Interest or Consent (where applicable)
To understand how you and your users access and use Encryptics Services to ensure technical functionality, send you technical notices, updates, security alerts, support and administrative messages.

This includes monitoring and analyzing trends, usage, and activities in connection with the Encryptics Services for the purpose of delivering the services and features you request.

Account Registration Data,

Encryptics Service Usage Data

Performance of a Contract or Legitimate Interest
To process and complete transactions, investigate and prevent fraudulent transactions, unauthorized access to the Encryptics Services, and other illegal activities.  To send you related information, including purchase confirmations and invoices. Payment Data Performance of a Contract or Compliance with legal obligations or Legitimate Interest
To communicate with you, either directly or through one of our partners or third parties for:

·       Marketing or advertising purposes;

·       Surveying, newsletters, offers, promotions, contests and events;

·       Informative news or information about Encryptics and our select partners

Communicated with via email, notifications or other messages consistent with previously communicated permissions.

Contests, Surveys and Sweepstakes Data Legitimate Interest or Consent
To communicate with you about services, and features. Respond to your comments, questions, and requests and provide customer service and support. Account Registration Data,

Encryptics Service Usage Data

Consent

Sharing and Disclosure of Personal Data

Below are the categories of recipients of the personal data collected, generated, or processed via Encryptics Services.

Publicly available information

The following personal data will be made publicly available via Encryptics Services.

·       Testimonials: We display personal testimonials of satisfied customers on our site in addition to other endorsements. With your consent we may post your testimonial along with your name

Personal data you may choose to share

The following personal data will only be shared with the categories of recipients in the table below.

Category of Recipients

Reason for sharing

Third Party Applications you or your administrator connect to your Encryptics Account

 

Encryptics may provide you with opportunities to connect with third-party applications or services. If you choose to use any such third-party applications or services, we may share personal data about you including your username and any metadata you choose to use in connection with those applications and services, and such third parties may contact you directly as necessary.

This Privacy Policy does not apply to your use or your users’ use of such third-party applications and services. We are not responsible for how those third parties collect, use and disclose your personal data.

Blogs Our website offers publicly accessible blogs. You should be aware that any information you provide in these areas might be read, collected, and used by others who access them.

Personal data your company may share on your behalf

Category of Recipients

Reason for Sharing

Company Administrator Corporate Account: If you are an individual Encryptics registered user and the domain of the primary email address associated with your Encryptics account is owned by your employer and was assigned to you as an employee of that organization, and such organization wishes to establish an Encryptics corporate account, then certain information concerning past use of your individual account may become accessible to that organization’s administrator including your email address.

Information we may share

We will not share personal data about you with any third parties except as described in this Privacy Policy or in connection with the Encryptics Services. For example, we may share personal data about you including as follows:

Category of Recipients

Reason for Sharing

Vendors, Consultants and Other Service Providers We use technical service providers which may operate some of the technical infrastructure that is needed to provide Encryptics Services.

We may share your information with these service providers who are working on our behalf and require access to your personal data to carry out that work, for example, providing customer support, hosting or to process billing.

Aggregated or Anonymized Data We may also share aggregated or anonymized data with third parties that do not directly identify you.
Business Transfers We will share or transfer your personal data in in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
Compliance with Law Enforcement and Data Protection Authorities

 

We may disclose your personal to a third party if (a) we believe that disclosure is reasonably necessary to comply with any applicable law, regulation, legal process or governmental request, (b) to enforce our Agreements and policies (c) to protect the security or integrity of the Encryptics Services, (d) to protect Encryptics, our customers or the public from harm or illegal activities, or (e) to respond to an emergency which we believe in the good faith requires us to disclose information to assist in preventing the death or serious bodily injury of any person.
Data Retention and Deletion

We may retain your personal data for a period of time consistent with the original purpose of collection outlined in this Privacy Policy. We determine the appropriate retention period for Personal Data on the basis of the amount, nature and sensitivity of your personal data processed, the potential risk of harm from unauthorized use or disclosure of your personal data and whether we can achieve the purposes of the processing through other means, as well as on the basis of applicable legal requirements (such as applicable statutes of limitation).

After expiry of the applicable retention periods, your personal data will be deleted. If there is any data that we are unable, for technical reasons, to delete entirely from our systems, we will put in place appropriate measures to prevent any further use of such data.

If you wish to deactivate your account, please email us at support@encryptics.com, but note that we may retain certain information as required by law or for legitimate business purposes. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.

For further information on applicable data retention periods, please contact us by using the information in the “Contacting us” section, below.

Transfer to Other Countries

Encryptics may subcontract processing to, or share your personal data with, third parties located in countries other than your home country. Your personal data, therefore, may be subject to privacy laws that are different from those in your country of residence.

Personal data collected within the European Union and Switzerland may, for example, be transferred to and processed by third parties located in a country outside of the European Union and Switzerland. In such instances Encryptics will ensure that the transfer of your personal data is carried out in accordance with applicable privacy laws and that appropriate contractual, technical, and organizational measures are in place such as the Standard Contractual Clauses approved by the EU Commission.

Links to Third Party Websites

We may place links or display advertisements from third parties on the Encryptics Services websites. When you click on a link to a third-party website from our website, your activity and use on the linked website is governed by that website’s policies, not by those of Encryptics. We encourage you to visit their websites and review their privacy and user policies.

How We Keep Your Data Safe – Security

Encryptics takes reasonable organizational, technical and physical measures to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction.

You may access your account information and our service only using an individual user ID and password. To protect the confidentiality of personal information, you must keep your password confidential and not disclose it to any other person. Please advise us immediately if you believe your password has been misused. In addition, always logout and close your application when you finish your session. Please note that we will never ask you to disclose your password in an unsolicited phone call or email.

If you have any questions about the security of our websites, please contact us by using the information in the “Contacting us” section, below.

Our Policy Toward Children

The Encryptics Services is not directed towards children. We do not knowingly collect personal information from children under the age of 13. If you become aware that a child has provided us with personal information, please contact us at support@encryptics.com. If we become aware that a child under the age of 13 has provided us with personal information, we will take steps to delete such information.

Changes to This Policy

We may change this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements or other factors.

If we make any changes, we will notify you by revising the “Last Updated” date at the top of this Privacy Policy and, in some cases, we may provide you with additional notice (such as adding a statement to our homepage or sending you an email notification). If there are material changes to this Privacy Policy, we will notify you more directly by email or means of a notice on the home page prior to the change becoming effective. We encourage you to review our Privacy Policy whenever you access the Encryptics Services to stay informed about our information practices and the ways you can help protect your privacy. Your use of any of the Encryptics Services after the posting of such changes shall constitute your consent to such changes.

Contacting Us

Any questions about this Privacy Policy should be addressed to support@encryptics.com or to 300 South Fourth Street Suite 180 LV NV 89101